Executive Assistant

Executive Assistant, Development

Overview 

The Executive Assistant provides consistent, high-level general administrative and project management support to several leaders within Development. This role will report to the Senior Vice President (SVP), Head of Pipeline Delivery and provide support to other Development Vice Presidents (VPs). This individual will be responsible for acting as a professional liaison with internal executives and leaders and high-level external contacts.

The Executive Assistant coordinates across departments and provides consistent, detailed support to SVP/VPs and respective teams. The Executive Assistant works with other administrative staff across the company to ensure that all project and administrative needs of the department and larger organization are met and support company objectives.

The Executive Assistant has strong Microsoft office skills and excels in project management, communication and creative problem solving. The Executive Assistant is distinguished by their ability to organize work, establish priorities, and meet individual and team goals. It is expected that the Executive Assistant will be a highly effective collaborator and communicator, have a positive attitude and demonstrate a proven track record of working with executive leadership.

Key Responsibilities

• Confidently manage busy calendars with competing requests for time and with an ability to ‘join the dots’
• Plan all elements of frequent travel itineraries for SVP and VPs and manage all associated expenses
• Manage new vendor set up, as well as execution of agreements (CDA, MSA, SOWs etc)
• Schedule and execute both internal and external in person meetings, including meeting set up, catering, audio visual etc
• Ability to organize and document meeting minutes, deliverables, timelines and distribute
• Provide additional support as needed to the broader team (depending on priorities and bandwidth) including space planning/office allocation, onboarding new team members, travel co-ordination, cross-functional team meetings scheduling
• Develop and manage various team collaboration sites, document repositories, create org charts and distribution lists  
• Schedule other meetings, seminars, and training workshops
• Prepare materials for meetings, seminars, training workshops, presentations and special projects using PowerPoint, Excel, and Word
• Appropriately manage information of a highly confidential and critical nature
• Adept at learning new technologies
• Ability to manage multiple projects, metrics & reports
• Participates as integral member of company-wide Executive Admin (EA) team and participates in EA team meetings, initiatives, and coverage
• Provide back-up support to other assistants as needed
• Perform other duties as assigned

Qualifications

• Extensive senior EA experience required
• Experience within a pharmaceutical/biotech organization is strongly preferred
• Excellent verbal and written communication skills required; ability to communicate effective and professionally
• Excellent working knowledge of MS Office applications: MS PowerPoint, Excel, and Word required
• Excellent working knowledge of Outlook Calendar
• Ability to organize work, establish priorities, set, and meet individual and team goals
• Detail-oriented; strong organizational skills; proven team player
• Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.

About Alnylam: Alnylam Pharmaceuticals (Nasdaq: ALNY) has led the translation of RNA interference (RNAi) into a whole new class of innovative medicines with the potential to transform the lives of people afflicted with rare and more prevalent diseases. Based on Nobel Prize-winning science, RNAi therapeutics represent a powerful, clinically validated approach to treating diseases at their genetic source by “interfering” with mRNA that cause or contribute to disease. Since our founding in 2002, Alnylam has led the RNAi Revolution and continues to turn scientific possibility into reality.

Our culture: Our people-first culture is guided by our core values: fiercely innovative, open culture, purposeful urgency, passion for excellence, and commitment to people, and these values influence how we work and the business decisions we make. Thanks to feedback from our employees over the years, we’ve been fortunate to be named a top employer around the world. Alnylam is extremely proud to have been recognized as one of Science Magazine’s Top Biopharma Employers, one of America's Most Responsible Companies for 2024 by Newsweek, a Fast Company Best Workplace for Innovators, and a Great Place to Work in Canada, France, Italy, Spain, Switzerland, and UK – among others.

At Alnylam, we commit to an inclusive recruitment process and equal employment opportunity. We are dedicated to building an environment where employees can feel that they belong, can bring their authentic selves to work, and achieve to their full potential. By empowering employees to embrace their unique differences at work, our business grows stronger with advanced and original thinking, allowing us to bring groundbreaking medicines to patients.